Construction Bookkeeping In-House Vs. Outsourced

 

 

• Construction bookkeeping output is only as good as the construction bookkeeper's skills

• Financial and Management Reports are only as good as the skill of the data entry person

• If the In-House construction bookkeeper is highly skilled and highly paid the input may be good

• If the In-House construction bookkeeper is low skilled and low paid the input may not be so good

Most construction companies do cannot afford to have construction bookkeeping professional; instead they have is a Level 2 data entry people stressed out to their maximum level of endurance trying to figure out how to do level 3 and level 4 tasks. The problem is they don't know what they don't understand construction accounting and unless you plan on investing several tens of thousands of dollars in their education so they can demand a pay raise they may never know.

See The Four Levels of Learning - These are the good ones who do limited harm and normally not intentionally. 

The scariest ones are Bad Bookkeepers who are "Wealth Prevention Tools" keeping business owners from making too much money!

The most common trait of a Bad Bookkeeper is they argue with and train the business owner!

We know every type of bookkeeper because over the years we have:

• Seen them operate in companies and in some cases be possible root causes for business failures
• Heard them verbally degrade their bosses and companies at restaurants, seminars and networking events
• Interviewed 100's of them for job openings in our firm and for our client's businesses

The stories we have heard would make you laugh, cry, gasp and in some cases leave you speechless!

The Chart Below Represents The Typical In-House Construction Accounting Bookkeeper   

The System Is The Solution - In 1991 we developed a Comprehensive Construction Bookkeeping System. Since then we have made thousands of improvements. It is continuously being improved, updated, innovated and enhanced. Having worked with contractors and seen 100's of QuickBooks files, met with lots of bankers, bonding companies and commercial insurance brokers in addition to our own experiences owning and operating construction businesses.

Having Owned - And operated several construction businesses over the past 30+ years we understand a thing or two about best practices when it comes to Construction Accounting, Construction Bookkeeping and operating a profitable construction business. In 2004 our co-founder Randal DeHart passed the PMP (Project Management Professional) exam with an emphasis on systems engineering and process development which means we continually make improvements to our Construction Bookkeeping System to make it faster and easier with the focus is on delivering services that benefit you, our client.

One Of The Keys - To success is a system of intelligent delegation, relying on processes, not abdication, letting people do whatever they please. This means we have processes and procedures for how tasks are done, in what order similar to an assembly line. The table and diagram below shows how tasks are delegated to the lowest skill level and yet everything is reviewed by a competent accountant!

You Can See - Your QuickBooks file anytime you want day or night, evenings, weekends and holidays anywhere you have an internet connection. 

You Can Generate QuickBooks Reports - See the status of your projects, download, print reports and checks to your printer just like you would normally do if QuickBooks were on your desktop computer or notebook computer.

In Most Cases - We save companies just like yours $100's or even $1,000's dollar a year over having to do the construction bookkeeping themselves or hire a Cheap Bookkeeper to come to your office.

The System Is The Solution - In 1991 we developed a Comprehensive Construction Bookkeeping to add useful content to QuickBooks in order to make it work for construction companies.

Having Worked With Contractors - And seen 100's of QuickBooks files, met with bankers, bonding companies, commercial insurance brokers in addition to our own experiences owning and operating construction businesses we understand what is needed.

Having owned and operated - Several construction businesses over the past 30+ years we understand a thing or two about best practices when it comes to Construction Bookkeeping And Accounting and operating a profitable construction business.

One Key To Success - Is delegating stuff you don't like doing because you aren't doing it right anyway. 

Our System Delivers - Construction bookkeeping right and on time because we are not at the mercy of our bookkeeping staff.

It's An Assembly Line - Where bookkeeping tasks are divided into groups and assigned by skill level. And everything is reviewed by competent construction accountants who cost us less and we pass the savings on to you!

The Table And Diagram Below Demonstrate Our Unique System

Skill Level	Job Title	Payroll Cost
Level - 7	Business Planning	Extremely High
Level - 6	Financial Analyst	Very High
Level - 5	Systems Engineer	Higher
Level - 4	Accounting	High
Level - 3	Bookkeeping	Medium
Level - 2	Data Entry	Low
Level - 1	Paper Handling	Lowest

 How would you like to be able to see QuickBooks anytime day or night, including weekends and holidays 24 hours a day, 7 days a week? Learn More

 

 

Imagine Being Able To Push One Button And Have:

• The Five Key Performance Indicator Reports (KPI)You Need:

• Cash Report anytime YOU want it!

• Receivables report anytime YOU want it!

• Payables report anytime YOU want it!

• Profit & Loss statement anytime YOU want it!

• Balance Sheet report anytime YOU want it!

• Job Costing report anytime YOU want it!

• Estimates Vs. Actuals report anytime YOU want it

Here Is What Else You Get:

• Desktop Version of QuickBooks you can access from any internet connection

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Screenshot Taken In Our Office In Lynnwood Washington

QuickBooks Runs On High-Speed Servers

In A Building With Armed Guards

And Highly Trained Technicians

QuickBooks file backed up every night on a secured server

English speaking, U.S. Based tech support for server support

We maintain and support your QuickBooks data file and reports

QuickBooks software maintenance updates are automatically applied

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Your QuickBooks Command And Control Dashboard!

Paperless document system for storing, retrieving, printing and emailing

Microsoft Word 2007 is loaded on the server for your use

Microsoft Excel 2007 is loaded on the server for your use

 Learn More

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Meet Your New 24 Hour Bookkeeper

You will notice - This bookkeeper does not talk back, argue, arrive late, leave early, take long lunch and coffee breaks, demand overtime, fringe benefits or have any of the bookkeeper habits that drive construction business owners crazy!

Ready To Work - When you need it; twenty four hours a day every day including weekends and holidays at no additional charge

It Comes In PC and Mac Versions - So no matter what computer system you have it will work!

When You Are Ready - To send us your paperwork, receipts, documents simply open it up

Load It Up - With multiple sizes of paper and hit the button and watch that is all there is too it! The paper will automatically feed through the scanner and send the files electronically to our Paperless Server.

File Your Documents - In a box and when it gets full label it with the date and put it away.

Your Documents - Will arrive in our paperless server where our professional bookkeepers will bring them up on one of their multiple widescreen high resolution computer monitors and input the transactions into your QuickBooks which is stored on our remote secured server.

You Can See - Your QuickBooks file anytime you want day or night, evenings, weekends and holidays anywhere you have an internet connection. 

You Can Generate Reports - See the status of your projects, download, print reports and checks to your printer just like you would normally do if QuickBooks were on your desktop computer or notebook computer.

In Most Cases - We save companies just like yours $100's or even $1,000's dollar a year over having to do the bookkeeping themselves or hire a Cheap Bookkeeper to come to your office.

This Is Only The Tip - Of the Iceberg. Everything we publish in our blog posts, articles in other websites, and anything you can find on the web is nothing compared to what is available to you as our client. We show only the basic tools to open your mind to the possibilities that are available to you. The best finish carpentry tools in the hands of a golf professional without proper carpentry training will not produce anything near to what a skilled finish carpenter can. The same can be said about the best construction business consulting and accounting tools in the hands of a skilled finish carpenter. And I say that with respect and admiration for everyone in construction.

When You Become A Client - Then we can tap into our resources of knowledge and strategy banks. We use the reports hidden in your QuickBooks in order to diagnose and understand your construction business and develop plans and help you implement a path to success for you and you alone because every contractor has unique Strengths, Weaknesses, Opportunities and Threats (S.W.O.T. Analysis) that when understood can lead to a Strategic Roadmap which cannot help but make a lot of money.

If You Are A Contractor You Deserve To Be Wealthy

Because You Bring Value To Other People's Lives!

This Is One More Example of how Fast Easy Accounting is helping construction company owners just like you put more money in the bank to operate and grow your construction company. Construction accounting is not rocket science; it is a lot harder than that and a lot more valuable to people like you and me so stop missing out! Call Sharie 206-361-3950 or sharie@fasteasyaccounting.com and schedule your no charge one-hour consultation.

 

Profitable Contractors and Construction Company owners have known about the value of outsourced bookkeeping services and contractor coaching services like ours for a long time and now you know about it too! 

We Scan Your Receipts And Invoices link the appropriate transactions to QuickBooks or Xero Accounting Online depending on the construction accounting service you are using and provide ongoing Cloud Based Contractors Bookkeeping Services by accountants who understand construction.

Thinking About Outsourcing Your Contractors Bookkeeping Services?

Click On The Button Below To Download A Free Guide

 

Need Help Now?

Call Sharie 206-361-3950

sharie@fasteasyaccounting.com

Xero Outsourced Construction Accounting Services

QuickBooks Outsourced Construction Bookkeeping Services

We Are Construction Accounting Experts Specializing In Construction Bookkeeping Services For Contractors All Across The USA Including Alaska And Hawaii

About The Author:

Randal DeHart, PMP, QPA is the co-founder of Business Consulting And Accounting in Lynnwood Washington. He is the leading expert in outsourced construction bookkeeping and accounting services for small construction companies across the USA. He is experienced as a Contractor, Project Management Professional, Construction Accountant, Intuit ProAdvisor, QuickBooks For Contractors Expert and Xero Accounting Specialist and Bill.Com Certified Guru. This combination of experience and skill sets provides a unique perspective which allows him to see the world through the eyes of a contractor, Project Manager, Accountant and construction accountant. This quadruple understanding is what sets him apart from other Intuit ProAdvisors and Xero accountants to the benefit of all of the construction contractors he serves across the USA. Visit http://www.fasteasyaccounting.com/randal-dehart/ to learn more.

Our Co-Founder Randal DeHart - Is a Certified PMP (Project Management Professional) with several years of construction project management experience. His expertise is construction accounting systems engineering and process development. His exhaustive study of several leading experts including the work of Dr. W. Edward Deming, Michael Gerber, Walter A. Shewhart, James Lewis and dozens of others was the foundation upon which our Construction Bookkeeping System is based and continues to evolve and improve. Follow Randal on Google+