This is a FREE form we developed for contractors all across the USA including Alaska and Hawaii to use on the jobsite and at their office because invoicing in QuickBooks can be difficult. This Simple Invoice can be customized, printed, faxed, e-mailed. And we use them as source documents for bookkeeping entries.
We developed an invoicing system that can help you have to keep track of:
Down Payments and Job Deposits
Separate Job and Billing Addresses
Change Orders and Related Payments
Multiple Progress Payments to Track and Report
Project Baseline, Changes and Payments To Report?
We Have a Fast Easy Solution to This Problem Learn More
We developed an invoicing system that can help you have to keep track of:
Down Payments and Job Deposits
Separate Job and Billing Addresses
Change Orders and Related Payments
Multiple Progress Payments to Track and Report
Project Baseline, Changes and Payments To Report?
We Have a Fast Easy Solution to This Problem Learn More
A lot of construction companies attempt to use QuickBooks to keep track of the job costing have found using our FREE Stand Alone Invoice got the job done Fast and Easy!
When a construction project grows beyond two invoices, and you add job deposits and change orders the process gets real tricky. There is no "Magic Button" in QuickBooks that will generate a complex invoice that makes sense to your customer.
Our founder Randal DeHart, used QuickBooks in his construction firms for many years and he understands the frustration of trying to make QuickBooks do things it is not designed to do.
He used the G702/G703 and found it was too cumbersome for most construction projects under $10 million dollars. So he developed an excel program for complex invoices called Pay Applications that we use to generate complex invoices for our clients. You do not need any excel skills because we do everything for you!
These invoices show the money trail from beginning to end in a way that everyone can understand and appreciate which means you get paid faster, with less hassle and your clients will love you for it!
Learn More About Commercial Payment Applications
Learn More About Residential Remodel Payment Applications
Learn More About Our Invoicing And Statement Services To Help You Get Paid Faster
Some construction company owners are gung-ho about doing the work and yet are embarrassed about asking for money.
Here are the 10 most popular excuses for not asking for money:
The customer just signed the contract and I haven't done any work yet
As soon as I need money I will ask for it - See Cash Flow Diagram
I don't want to look bad in front of my customer by appearing needy
I don't want to appear financially weak in front of my staff
My wife is good at managing what little money I bring in so I don't need any just yet
I have personal and business credit cards to finance the work
I have many charge accounts at suppliers everywhere
My sub-contractors don't bill me until the end of the month
I have a little cash in savings I can use for a while
I have a line of credit on my house (Wives hate and FEAR this one)
When the contract is signed ask for a deposit And record it in QuickBooks and on the Pay Application. We recommend one week of work as a fair deposit. To calculate it take the contract amount and divide it by the estimated number of weeks to complete. For example: Contract $50,000 / 5 weeks = $10,000. Use this money for working capital and stop financing somebody else's dream.
Progress Payments Every week, perhaps on Monday, you could review the work that was completed the week before, issue a simple invoice or better yet give your customer a comprehensive payment application and get paid.
Change Orders Every change order has a clear scope of work and pre-determined price which needs to be documented IN ADVANCE OF THE WORK BEING DONE and paid in advance. Sound strong doesn't it? Well change orders have a short-short shelf life...the value of the work and the motivation to pay for the work on all Change Orders rapidly diminishes after the work has been performed. This happens a lot because some of your customers think you should have read their mind and have known in advance they were going to want the change. Keep change orders paid early and often or Christmas may come early for your customer and not at all for you and your family.
Final Payment When the work is done when you prepare the final invoice you will credit back the deposit and either issue a small refund check or collect a small check.
If you did everything right you did not put any of your money into the project.
Business Strategy For Your Construction Company Could Be The Ultimate Answer
Large Profitable Construction - Companies have known about and used some form of Business Process Management (BPM) for hundreds of years. During the past 100+ years colleges and universities have pumped business majors with in depth understanding of how BPM works and the good ones that actually paid attention, did the homework and understood the system have been scooped up and hidden away inside the financial and project management offices of these same large profitable construction firms. Click Here To Learn More
For Construction Company Owners who do not need the full power of QuickBooks for contractors and want 24/7 online access we offer Xero Accounting Online and we have custom setup for construction companies. Click Here For More.
This Is One More Example of how Fast Easy Accounting is helping construction company owners just like you put more money in the bank to operate and grow your construction company. Construction accounting is not rocket science; it is a lot harder than that and a lot more valuable to people like you and me so stop missing out! Call Sharie 206-361-3950 or sharie@fasteasyaccounting.com and schedule your no charge one-hour consultation
Profitable Contractors and Construction Company owners have known about the value of outsourced bookkeeping services and contractor coaching services like ours for a long time and now you know about it too!
We Scan Your Receipts And Invoices link the appropriate transactions to QuickBooks or Xero Accounting Online depending on the construction accounting service you are using and provide ongoing Cloud Based Contractors Bookkeeping Services by accountants who understand construction.
About The Author:
Our Co-Founder Randal DeHart - Is a Certified PMP (Project Management Professional) with several years of construction project management experience. His expertise is construction accounting systems engineering and process development. His exhaustive study of several leading experts including the work of Dr. W. Edward Deming, Michael Gerber, Walter A. Shewhart, James Lewis and dozens of others was the foundation upon which our Construction Bookkeeping System is based and continues to evolve and improve. Check out our Contractor Success Map Podcast on iTunes and Follow Randal on Google+