Charles Nagel from Qvinci Software recently interviewed me regarding how our contractors clients feel about having 24/7 web access to their QuickBooks For Contractors financial reports without ever having to look at QuickBooks.
An accounting and bookkeeping firm has found an innovative way to leverage Qvinci Software's free version of Qvinci, called Solo, to streamline its operations and deliver value to clients.
The firm has become the channel through which clients receive current financial data quickly, easily, and on demand - and in a format they actually use to run their businesses better.
It's a double win, because Qvinci Solo has also enabled the firm to "recoup" a significant amount of monthly staff time by eliminating a cumbersome reporting process that the firm's owner described as a "real pain."
In reality, Qvinci Solo has given the firm a triple win, because the firm's cost for the software is zero.
This is what the owner of the accounting firm is telling his colleagues: "I think that any and all accountants and bookkeepers who provide outsourced accounting and bookkeeping services that have a system for maintaining a good clean set of QuickBooks files should get onboard with Qvinci now . . . . It's the greatest thing since sliced bread."
Here is the story:
Randal DeHart is an accountant in Lynnwood, Washington, just outside Seattle. His firm provides outsourced accounting and bookkeeping services to over 50 construction contractors based throughout the United States. Most of DeHart's clients have only one location or office.
All DeHart's clients use QuickBooks, and all their files are hosted in the cloud by a third-party provider. DeHart focuses much of his time on optimizing business processes. He evangelizes to his clients to manage cash flow first. His favorite saying is "cash is a fact, profit is an opinion."
DeHart is innovative and embraces technology. But he has been quick to discard most of the products and solutions he has tested as too complex. As he stated, "what's the point?"
Qvinci Solo is the financial-reporting and business-intelligence product designed for single-location businesses. Qvinci Software makes it available at no charge to that market.
DeHart knew that Qvinci was easy to install and easy to use. He also knew that it was a fast and powerful way to see current financial data and use that data to run a business.
DeHart put 2 and 2 together. He immediately realized that he could leverage Qvinci Solo for the benefit of his practice and his clients, and he wouldn't have to spend a dime.
He would be the value-added channel through which his clients could get this product. It would eliminate his existing, labor-intensive reporting process and resonate with his clients. They would actually look at the reports - and have current, actionable data - because Qvinci Solo is fast, easy, and on demand.
DeHart opened a free account for Qvinci Solo and then created 50 companies - one for each client - within the account. Using the Qvinci sync app, he then connected each of the corresponding QuickBooks files to one of his newly-created companies within Qvinci and unlocked that company only for the owner (who then created a PCI-compliant password to login).
On the setup and roll out process, DeHart said "Wonderful . . . got us up and running very quickly . . . Qvinci's staff is fantastic . . . we are extremely happy."
The data from each client's QuickBooks file is synced by Qvinci automatically nightly and on demand, so that the data is essentially real time.
Qvinci's data-visualization technology converts financial data into charts and graphs in "overview" mode, so that the client can instantly see and understand exactly where his company stands, on a daily basis.
Qvinci is lightning fast. Reports are generated in a fraction of a second. DeHart, commenting on Qvinci's speed, said "Unbelievable . . . the [reports] are shown in milliseconds . . . absolutely astounding!"
DeHart's clients simply log in and click through the "Big 5" reports - cash balance, profit and loss, balance sheet, receivables, and payables. By the time a client has finished a cup of coffee, he's seen financial data that is current, digestible, and usable.
DeHart stated, "For our contractor clients, who are at any given moment trying to get one more thing done - speed and ease of use is everything!"
Clients who wish to drill down deeper click on the reporting tab and have on-demand reports with line-item detail.
The process is now fast, functional, and pain-free for both the accounting firm and the clients. Clients are seeing reports that are fresh, in a format they understand and use to run their businesses more profitably.
DeHart said his clients "absolutely love it."
To give you an idea of how much Qvinci improved both DeHart's practice and the client experience, you need to understand DeHart's process for delivering financial reports to clients before Qvinci. In DeHart's words, "it was a real pain."
DeHart's staff would pull reports from QuickBooks, convert the reports to pdfs, and then email the pdfs to the clients. This largely-manual process averaged 10 to 12 minutes per client, often several times per month. A few clients went directly into QuickBooks and pulled their own reports, but most did not because that involved too many clicks and too much time - and graphics for visual presentation of data were unsatisfactory.
To make matters worse, most of DeHart's clients didn't look at the emails or the pdf reports until a few days later, so the data was stale, particularly the cash balance report. And none of his clients liked having to find and open another email in an already-flooded inbox, and then having to click on and open each pdf report.
Qvinci solved all the problems. With two clicks, each client simply logins to its Qvinci account whenever desired and instantly sees all reports, with each report showing the most current data generated for that business. The fact that DeHart deployed this software to 50 clients at absolutely no cost to him made it all the sweeter for him.
This QuickBooks - to pdf - to email process consumed 8 to 10 hours per month. On the time savings, DeHart stated "Qvinci has lightened the load on our staff, allowing them to focus on other projects."
DeHart, talking about his largest clients and the ones most actively monitoring operations, said "Qvinci is moving rapidly from a new toy or bobble to nice-to-have to must have."
For several of these clients, he added this comment: "If they had to make a choice between their cell phones and Qvinci, it would be a really tough call. It is that important."
It's easy to roll out Qvinci for your clients. Just go to qvinci.com and click on the "START WITH A FREE ACCOUNT" button. Use our free, live chat support to answer any questions and assist as needed.
It doesn't matter where your clients' QuickBooks files reside - on a third-party server, your server, your clients' desktops, or a mix - Qvinci can deliver the same results for you and your clients as it is delivering for Randal DeHart and his clients.
If some of your clients are not using QuickBooks, you can still duplicate DeHart's success. Qvinci Software will be adding an Excel-import feature to the sync app for all Qvinci products in June 2013. If you or your clients can get data into Excel, Qvinci will sync and display that data just as it does with QuickBooks data.
Qvinci Software looks forward to working with you - and hearing your success stories.
About Qvinci Software and Qvinci :
Qvinci Software is the creator of Qvinci, an industry-leading, cloud-based solution that automatically collects and consolidates in seconds an unlimited number of QuickBooks files and other data, wherever located, in an enterprise-class interface that gives the user a vast array of tools to analyze and act on the data, for better decisions, competitive advantage, and improved profitability.
Intuit markets Qvinci as the financial reporting/business intelligence application for its Franchise Solution Program.
More information:
Website: qvinci.com
2-minute explainer: 2ME
Test drive: click on "TEST DRIVE" on our homepage (this is a live account with sample data)
Contact James Wallace at jamesw@qvinci.com or 512-585-6019
"Qvinci" is a registered trademark of QuickDash, LLC, dba Qvinci Software.
About Randal DeHart:
Randal DeHart's website is fasteasyaccounting.com. His background and contact information can be found there. He approved the content of this press release in its entirety.
You can listen to the interview by clicking on the button below:
About The Author: