A new contractor meets an experienced customer, and money changes hands and not the way you expect it.

 

Typically, this is what happens when you first get started: You bid on a project, and you are the low bidder. You are given the client's standard contract, which contains the client's favorite set of commercial terms and conditions, to sign as a condition of getting the project. You close and sign the contract because you don't want to ask for changes in the terms or consult your construction attorney. You put the signed contract in your bottom desk drawer and pray hard nothing will happen during the project that will cause you ever to have to reread the contract.

 

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Topics: Construction Bookkeeping, Processes, Contractor Challenges, Contractor, contractor bookeeping services, Contractor Tips

Owning a construction business means you understand that bookkeeping is just one of those mundane, nasty, dirty, aggravating, grubby little chores you get stuck with along with its rotten scoundrel cousin the Monthly/Quarterly Tax Reports. 

If you have employees - look out! On top of everything else you have payroll to process, in some cases, you may decide to provide cash advances to your employees to keep them focused on the job and not on personal issues, and finally there are all the Payroll Taxes you need to keep track of and file the reports for on a regular basis.

Smart Contractors know their time is more valuable spent meeting prospective clients, putting together bids, managing job sites, and a whole lot of other things other than bookkeeping. So they find someone else to do it. 

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Topics: Construction Bookkeeping, Processes, Contractor Challenges, Contractor, contractor bookeeping services, Contractor Tips

Owners of small construction companies like you are the men and women who keep everything moving in the right direction. When the economy changes, you quickly adapt because you are a survivor, not a large giant behemoth dinosaur unable to respond promptly and dies in its tracks.

 

Most articles about Job Costing are for large contractors with dozens of employees, doing millions of dollars in sales every year. This article is not about them; it is about you!

 

Job Costing links the money you spent on a job against the money you received to do a particular job.

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Topics: Construction Bookkeeping, Processes, Contractor Challenges, Contractor, contractor bookeeping services, Contractor Tips

Cost is what you see; the profit potential is what you don't see.  High-profit construction company owner's focus on both and understand that "It Takes Money To Make Money."

 

Strategy comes from the office. Fieldwork is vital - labor, material, and subcontractors get things built, maintained, and repaired; however, efficient operations and fast workers who give 110% cannot overcome lousy strategy. Office and field are separate but equal. Each skill-set requires different working styles and different cultures. It is your profession as the business owner to help everyone come together and understand each other's job and how it fits in the grand scheme of things.

 

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Topics: Processes, Contractor Challenges, Contractor, Contractor Tips

Contractors want money; banks want to lend money, what's the problem?

 

Think of all the times:

• You loaned money to a friend or relative
• Provided labor and material for somebody's home or business without a deposit check
• Did change order work that you never got paid for doing and never will
• Gave employees an advance on their paycheck that you never got paid back
  

Multiply that by 100,000, and you will begin to understand why banks seem so tight-fisted about loaning money.

 

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Topics: Contractor Challenges, Contractor, Contractor Tips, finance, Banking

Contractors have often told us that they're "one job away from making it big or losing everything". Our clients usually wonder why some of their competitors appear to be making a lot of money than they do when they seem to be doing similar work. 

 

Not everyone seems to realize that in construction, money is not made in the field by working and pushing boundaries of tactical efforts - working harder and faster. Money is made in the office developing and implementing strategy.

 

For example, a backhoe takes longer and more skill to mobilize and demobilize on and off a job site than a shovel. Tactics mean using a shovel for all earth-moving projects. Strategy means knowing when to use a backhoe and when to use a shovel.

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Topics: Key Performance Indicators, KPI, Contractor Challenges, Contractor, Contractor Tips, finance

Developing a comprehensive strategy for your construction business can be about as much fun as wrestling a pig in the mud because:

• It is slippery and hard to get control over it.
• It will wear you out and frustrate you to no end.
• You will swear it is a complete waste of time.
• Your contractor buddies who are barely making a living will think you're crazy.
• In the end, you will be thoroughly worn out, exhausted and mentally drained.

What separates wealthy contractors from poor contractors?

• It's not a lack of opportunities to bid jobs or get leads because getting leads is easy.
• It's not lack of ambition because every contractor I know is active and ready to get busy.
• It's not a lack of intelligence or the ability to develop a production method and follow it to the end.
• It's not lack of money because if you follow my process, you know how to overcome that using O.P.M. (Other People's Money)

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Topics: Contractor Challenges, Contractor, Contractor Tips, finance, SWOT Analysis

The business cycle operates like ocean waves that cause a lot of construction business to go out in a year or two. Some grew too fast without reliable financial reporting tools and proper guidance.

 

As you may know, there is an expansion and contraction Isoquant that occurs in all businesses. For construction companies, it is accelerated because of the enormous risks in project work. The changes in demand for Labor, Material, Other Costs, Subcontractors can occur almost overnight which often causes a financial death spiral, and the contractor does not know they are in trouble before it is too late.

 

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Topics: Contractor Challenges, Contractor, Contractor Tips, finance, Contractor Operating Tips

A wise business owner once said, "Happiness is positive cash flow." As a business owner, I'm sure you agree. Everything is better when your cash-in exceeds your cash-out.

A cash crisis can be emotionally devastating, and it can even kill your business. If you've ever had to beg, borrow, and steal to cover tomorrows payroll you know what I mean.

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Topics: Contractor Challenges, Contractor, Contractor Tips, finance, Contractor Operating Tips

Each contractor type has unique construction accounting needs which means if the QuickBooks process is custom-fitted to the needs of each construction company, it is a beautiful thing.

 

We have listened as our contractor clients have described to fellow contractors how "fast and easy QuickBooks is and what wonderful reports it generates" while the other contractor will describe in no uncertain terms what a piece of junk it is. The difference is in the QuickBooks set up. Two woodsmen will cut and stack vastly different piles of firewood in a day if one uses a chainsaw as it was intended and the other uses it as a cross-cut saw. Same tool, different result!

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Topics: Strategic Outsourced Bookkeeping Services, Outsourced QuickBooks Bookkeeping, Contractor Challenges, Contractor, Contractor Tips, Construction Accounting Online Classes, QuickBooks Template