Establish Accountability

Productivity depends on every employee's understanding that the jobs they do come with specific responsibilities, and that their actions have consequences. Employees that lack accountability are more likely to slack off, procrastinate, or blame others for their shortcomings. Establishing accountability from the beginning results in higher-quality work output and an increased focus on informed, efficient action.

Avoid Micromanagement

There is no denying that management is crucial, but too much of a good thing can have adverse effects on productivity. Excessive micromanaging creates employees that feel as if they are not trusted and that their decision-making processes are not valued. Instead of encouraging employees to put forth their best efforts, micromanaging results in an eventual dependence that can sink productivity levels.

Recognize Success

Just as employees must be held accountable for their actions, they should also be recognized for their success. Even small efforts, such as verbal recognition or occasional awards, can encourage employees and make them feel like their hard work is being rewarded. For businesses that can afford it, more substantial rewards, such as holiday parties, improve morale, and create camaraderie in the office, all of which lead to happier, more productive employees.  

Break Out Of Ruts

While it is generally advisable to assign tasks based on an employee's particular competencies, keep in mind that doing the same tasks repeatedly over an extended period can make even a skilled employee feel as if their work has become monotonous. If possible, it may be useful to expose employees to other tasks and also other departments. This renews motivation, offers new skills to learn and apply, and grants the employee a broader understanding of how the company operates.

Cut Down On Meetings

Often meetings serve as nothing more than temporary breaks from productive work. If a session does not have a specific purpose, an organized agenda, and a plan of action, it will probably only function to diminish productivity. Meetings can be a great way to share ideas and establish goals, but don't let them get in the way of delivering actual results.

Embrace Technology

While many workplaces still see new technology as unnecessary or even distracting, the simple truth is that they can have a significant positive impact on productivity. Updated hardware, software, and machinery ensure that work can be performed in less time and with minimal error. While it may not seem like a big deal, even minor issues such as temporary connectivity problems or hardware breakdowns can quickly add up through the course of a fiscal year.

Think Outside The Box

Studies have revealed several productivity-boosting techniques that may seem counter-intuitive at first glance. While social media has been criticized in workplace settings, data shows that allowing occasional breaks to access such sites can boost workplace productivity by nearly 10%. Likewise, allowing employees to listen to music while working - when it doesn't interfere with the job, of course - can also improve efficiency. Providing such perks can pay off tremendously if it means happier, more motivated employees.

Final thoughts

Balancing the needs of a business is never an easy job, but a focus on increased productivity can have a positive impact on nearly every other facet of the workplace. By using the techniques above, it is possible to eliminate unnecessary pitfalls and ensure that employees are personally invested in efficient, quality work output.

About The Author:

Sharie DeHart, QPA is the co-founder of Business Consulting And Accounting in Lynnwood, Washington. She is the leading expert in managing outsourced construction bookkeeping and accounting services companies and cash management accounting for small construction companies across the USA. She encourages Contractors and Construction Company Owners to stay current on their tax obligations and offers insights on how to manage the remaining cash flow to operate and grow their construction company sales and profits so they can put more money in the bank. Call 1-800-361-1770 or sharie@fasteasyaccounting.com

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